Meeting Minutes for February 2017

OHMS PTSA - Meeting Minutes

February 1, 2017

Called to order: Brittany

Meeting commenced at: 9:08 am

Pledge/Thought: “Some men see the world as it is and ask why; others see the world as it might be and ask why not.” - Bernard Shaw

Attendance: Steven Cherry, Beth Kunz, Stephanie Hansen, Shannon Smith, Denise Heninger, Emily Stout, Tressa Spigarelli, Brittany Maxfield, Jill Smith

1.  Approval of minutes – Mr Cherry approved, Beth 2nd

2.  Treasurer's report – We have $20,000 in our account. We will be changing banks to Mountain America. Motion to approve bank change was Shannon Smith, 2^nd was Brittany Maxfield. We have a missing check. Stephanie will try to locate it.

3.  PTSA report – Mrs. Stirland was not able to attend.

4.  Principal's Report – Oquirrh Fest/Rush - OHMS collected about $22,000. The communication between the High School and OHMS was not very good. They will probably not combine next year.  F Report for 9^th grade = down 47%

5. Mini Meeting

6. President’s Report

·  White Ribbon Week – Fight the new drug assembly during school on March 14^th – with a parents night assembly on March 14^th at 7:00 pm, We discussed different ideas for the week: Getting donuts to hand out (white frosting?), White Out, White Flags for front yard and Banner. Mr Cherry will check with the Fight the New drug people and see what they have that we can use.  We talked about dropping an old computer off the roof during both lunches with the theme – “Smash Pornography out of your life!”

·  Book Fair 2/13-17 – Tressa reported that they will set up next Friday, Feb 10^th and leave it till Thurs, Feb 16^th.  List of volunteers needs to be sent to Tressa for helper during the book fair. There will be a drawing for a prize for each book you buy. We discussed having a Book Exchange at the end of the year for summer reading.

·  PTC Dinners – Wed – Pizza (either Costco or The Pie) and Thurs - Sizzler who will provide chicken, baked potatoes, rolls, salad and rolls

·  Nominating Committee – Officers elected in March – So far this is our list:

1.      President – Shannon Smith

2.      Pres Elect –

3.      Legislature – Rebecca Van Sky Hawk

4.      Treasurer – Stephanie Hansen

5.      Secretary – Jill Smith

6.      Volunteer Coordinator – Denise Heninger

7.      Membership -

8.      Teacher Appreciation – Brittany Maxfield

9.      Bookfair – Tressa Spigarelli

10.  Webpage Coordinator -

11.  PTC Dinners – Brittany Maxfield

12.  Memory Book – Beth Kunz & Amy Powell

13.  Red Ribbon Week – Beth Kunz & Amy Powell

14.  Blue Ribbon Week -

15.  White Ribbon Week –

16.  Eagle of the Quarter – Emily Stout

17.  Reflections –

18.  T-shirts

19.  Teacher Birthdays -

·  Oquirrh Shirts and hats – (I left before this was discussed… Denise ?

·  Teacher of the Month – (I left before this was discussed)  Denise ?

7. Counseling Center

8. Memory Book

9. Legislative

·  PTA Day at the Capitol 2/22 – Shannon has arranged to take students to meet with the Lt. Governor at 10:00. Mr. Glenn got approval to drive. There will be approx. 15 students. Suburban, Substitutes and Food has been arranged.

10. New Business –

·         Discussed moving the meeting on Thursdays to 1:00 pm – Brittany will talk to Mr. Glenn.

Next Meeting – Thursday, March 2^nd - 9:00 am?? or 1:00 J

Volunteer Hours needed for President’s report… Please email your hours to Jill Smith at mattjill88@gmail.com

September PTSA Meeting

Our first OHMS PTSA meeting is Thursday, September 7, 2017 at 11:30. Check in at the office and you will be directed from there. We will be discussing many important issues. Hope to see you there!

Proposed 2017-2018 PTSA Budget

The following is the proposed budget for the Oquirrh Hills Middle School PTSA. 

BUDGET FOR 2017-2018

	Proposed 2016/17	Actual 2016/17	Proposed 2017/18
Balance Carried Forward	$14,134.45	$14,134.28	$16,242.24
Revenue
Membership Dues	$1,100.00	$1,362.00	$1,100.00
PTSA Donations	$0.00	$338.50	$0.00
Memory Books	$10,500.00	$10,470.71	$10,500.00
Other		$146.15	$0.00
Totals	$11,600.00	$12,316.79	$11,600.00
Expenses
Student Support	$2,950.00	$2,609.94	$3,000.00
Health/Safety/Welfare	$4,100.00	$4,192.53	$2,250.00
Hospitality	$2,600.00	$2,190.32	$2,350.00
Administrative	$1,580.00	$1,216.04	$3,430.00
Totals	$11,230.00	$10,208.83	$11,030.00
Balance to Carry Forward		$16,242.24	$16,812.24

April OHMS PTSA Minutes

OHMS PTSA - Minutes

April 6, 2017

Called to order: Brittany

Meeting commenced at: 1:15 pm

Pledge/Thought:

Attendance: Stephanie Hansen, Brittany Maxfield, Jill Smith, Shannon Smith, Tressa Spigarelli, Emily Stout, Carly Stirland, Mike Glenn

1.  Approval of minutes – Motioned – Stephanie, 2^nd Shannon

2.  Treasurer's report – Stephanie reported we have $19,083.53 – We had a $2,000 expense for the Fight the New Drug Assemblies and approx. $200 for reimbursement for the Trip to the Capitol with the PTSA students.

3.  PTSA report – Food Drive the week of April 24^th … May 1^st start getting new PTSA students

4.  Principal's Report – The Governor was here and the Eagle of the Quarter went great!

5. Counseling Center – Mr. Cherry was at a conference but they have the needs assessment online.

6. President’s Report

v  Final Reimbursements & AFR Help – Need 3 people to help close the books after June 30^th. Stephanie, Brittany and Jill will help another school and they will do ours.

v  Next Year’s Advisor – Mrs Stirland!!!  We are so happy to have her back!

v  Memory Book Distribution – It’s Happening!! Tuesday, May 30^th - Amy & Beth are both working on it.

v  White Ribbon Week & Fight the New Drug Recap – We had one parent upset but about five kids that came up afterwards and wanted help. It was totally worth it if we can help a few kids! ** Suggestion to have the parent night the night before so parents know what will be discussed. We will have a link in the newsletter with the Fight the New Drug Video. The 7^th & 8^th grade presentations were a little different than the 9^th graders. A few of the reasons that we do this at school are:  1. To get the information out there     2. Give the kids a resource to go to if needed

v  Eagle of the Quarter – Next one will be May 17, 17, 22

v  Teacher Appreciation Week –

1.       Mon, May 1^st - PTA Hand Sanitizer – Pink Yink Drink

2.       Tues, May 2^nd - Hop on Pop with popcorn bar and Rootbeer Floats

3.       Wed, May 3^rd – Red Fish/Blue Fish – Pizza lunch – Papa Murphys

4.       Thurs, May 4^th – Star Wars, Princess Leah – Cinnamon Rolls (7:30 am)

5.       Fri, May 5^th – Dessert Bar

v  Field Day – Friday May 26^th – snow cones, popcorn, kickball, Frisbee, dunk tank, softball, foam party (Herriman Fire Dept) B-ball in gym, Talent assembly

v  Bylaws Expire 10/1/2017 – Post for 30-90 days

v  Last week of school:

1.       Mon – Memorial Day

2.       Tues – Memory Book Handout – May 30^th  (call kids down by grade)

3.       Wed – Awards Assembly 7, 8, 9^th

4.       Thurs – Lagoon Day

5.       Fri – Last Day of School

7. Upcoming Activities

8. New Business – Gift for school from PTSA – options First Aid Bucket with water bottles and granola bars and Ice machine for Teachers lounge

Next Meeting – Thursday, May 11^th - 1:00 pm – Final PTSA Luncheon

Volunteer Hours needed for President’s report… Please email your hours to Jill Smith at mattjill88@gmail.com

April OHMS PTSA Meeting

Our next OHMS PTSA meeting will be on Thursday, April 6, 2017 at 1:00 pm. We will meet in the conference room adjacent to the office. Please note the later time!!!

March PTSA Meeting Minutes

OHMS PTSA - Minutes

March 2, 2017

Called to order: Brittany Maxfield

Meeting commenced at: 9:08 am

Pledge/Thought:

Attendance: Brittany Maxfield, Mike Glenn, Stephanie Hansen, Denise Heninger, Tressa Spigarelli, Shannon Smith, Larissa Call, Noel Hinton, Emily Stout, Tracie Garrard, Jill Smith

1.  Approval of minutes:  Stephanie approved, Mr Glenn – 2^nd them

2.  Treasurer's report:  Wells Fargo bank account is officially closed. Mt America account is now open. $19,865.12 is our balance. All lost checks are taken care of. Stephanie will need invoice to pay for the Fight the New Drug Assembly.

3.  PTSA report – Mrs Stirland not able to attend.

4.  Principal's Report – Musical “Little Mermaid” starts tonight, charge is $3.00 – all money is used for new equipment. You can go to showtix4u.com to purchase tickets online.

·         Our numbers are down a little from last year… 1080 this year vs 1108 last year

·         Fewer Parents are coming to Parent/Teacher Conferences in the Spring.

5. President’s Report

·  Book Fair recap – We sold $1,900 this year which is less than most years. It needs to be at least $2,000. What can we do to increase sales? Offer coupons to teachers? We did a raffle this year for free books. Since fewer parents are coming to Parent/Teacher Conferences, fewer parents purchase books. We can discuss later if we want to only do one book fair each year.

·  PTC Dinner recap - Dinner was good! Teachers appreciated it! Thanks for all the hard work that went into getting all the food and setting up and cleaning up!

·  White Ribbon Week – Larissa is coordinating this week. She has planned to get white flags for kids to sign and put in the front of the school in the grass.  $13.68/per 100 flags – she is getting 500 flags. Have the PTSA and SBO kids put the flags out. Something is planned for each day.  Tentative schedule:

Monday – White Flags for kids to sign and put in grass

Tuesday – Assembly – Wear white – Whiteout and give out white lifesavers at lunch

Wednesday – Lunch Activity

Thursday – Texting Activity – “Don’t pass it on”

Friday – Donuts at lunch

#OHMSfighthenewdrug – use social media to advertise and promote Fight the new Drug

·  Fight the New Drug – Assembly will be on Tues, March 14^th for kids and Parent Meeting that night at 7:00 pm at Oquirrh Hills Middle School.  Send Skylert to all parents in area schools to invite to Parent assembly. Brittany will contact local churches, Jill will contact Fight the New Drug and see if they have any promotional posters we can use. Counseling Center will get fliers up, everyone asked to let their local church leaders know about the parent assembly.  Concerns were discussed about having the parent meeting after the kids’ assembly. We will see if parents have any feedback this year.

·  Oquirrh beanies – do this next year

·  Memory Book

·  Eagle of the Quarter--extra help for May was discussed

·  PTA membership drive--give away the remaining vending bucks, airborne and arctic circle gift cards. – We will save these items for next year

·  Elections – Voted on PTSA Board for 2017-18 Mr Glenn motioned and Noel – 2^nd  All in favor, no one opposed

President – Shannon Smith

President Elect –

Legislative VP - Rebecca VanSkyHawk

Treasurer – Stephanie Hansen

Secretary – Jill Smith

Volunteer Coordinator – Denise Heninger

Membership –

Red Ribbon – Beth Kunz

Blue Ribbon –

White Ribbon –

Reflections – Noel Hinton

Teacher Appreciation /B-days – Brittany Maxfield / Denise Heninger

Bookfair Chair – Tressa Spigarelli

Webpage Coordinator – Denise Heninger

Eagle of the Quarter – Emily Stout

Memory Book Co-Chairs – Amy Powell / Beth Kunz

Parent/Tchr Conf Dinners – Brittany Maxfield

·  Positions needed to be filled – Need Pres Elect, Membership, Blue Ribbon/White Ribbon

·  Meeting time change – Discussed changing the meeting time to 1:00 so Mrs Stirland can attend. This time works for most everyone. 

6. Counseling Center – Mr Cherry was not in attendance

7. Memory Book –

8. Teacher Appreciation Week – 1^st week in May – Dr Seuss Theme

9. Legislative – Report on Day at the Capitol – Report by Shannon Smith – PTSA Students met with Mike Anderson, and superintendent – Patrice Johnson. They watched the Senate and the House. They had lunch in the cafeteria. They met with the Lt Governor at the Governor’s mansion at 1:00.  They had a great time. Mr Glenn and Shannon will get receipts for expenses.  Approximately $50 for 2 Suburbans and $? for Lunch

BILLS:  There are 3 bills that we should be aware of:

1.       HB401 – trying to get $$ back for funding

2.       HB243 and HB 220 – Sage Testing

3.       SB234 – School turn around – making schools more effective

10. Upcoming Activities

11. New Business – Brittany asked Mr Glenn to start thinking about what the PTSA can give them as a school gift. The PTSA will have about $1,000 to $2,000 to give the school.  Ice machine ??

·         Add Budget Adjustment for next year to next month’s Agenda.

12. Eagle of the Quarter

13. Field Day – Coming up May 26th

Next Meeting – Thursday, April 6^th - 1:00 pm

March PTA Meeting

Please attend our PTA Meeting on Thursday, March 2nd at 9:00 am.

We will be holding our general PTA meeting in the conference room in the office.

We will be electing our PTA board for next year. Everyone is welcome to attend.